Work schedules

Work schedules make it easy to track days off at your studio so that your schedule is accurate. Just define which days are working days, and which are non-working days. Then, when you schedule a Task that overlaps with a day marked as “off,” the end date adjusts to accommodate the work day rule.

The three types of work schedules

When you go to the Work Schedules page, under the Settings menu, you'll see a two-pane layout, shown below. The highlighted work schedule in the left pane shows you which work schedule is currently being displayed in the right pane.

Work schedules


This work schedule applies globally to all Projects and is appropriate for defining a standard work week, as well as studio-wide holidays. For example, you can establish a five-day work week as the global default and mark your studio-wide observed holidays.


Every project can have its own work schedule. You don't have to configure project work schedules if you don't need project-specific scheduling. The idea here is to give you the ability to have a project's scheduling override the default work schedule if necessary. For example, if certain projects had unique scheduling constraints (e.g., three-day work weeks), you could make those into project specific work schedules.


People can have their own work schedules. These are great for specifying in very granular detail how individual working time and observed holidays affect scheduling. You have the ability to specify individual work schedules for any user in the system. For example, you could schedule one person to work during a company holiday while others have the time off (though we hope that never happens).

Example: Configuring the default work schedule

This example shows how to establish a default work week, as well as studio holidays.

Step 1: Set the normal work week

In the Normal Work Week tab, we'll configure the default work week by checking the days we'd like to count as working days. Because we're configuring the default work schedule, this setting applies globally for all Tasks in all Projects.

Work week

To create the normal work week:

  1. Go to the Settings > Work Schedules page.
  2. Make sure that the Default work schedule is selected and highlighted blue in the left pane.
  3. In the Normal Work Week tab, check the checkbox for each day that represents a working day.
  4. Click "Save Changes."

Step 2: Set up a holiday

Set holidays by creating exceptions. An exception is basically a rule that contradicts the normal work week. For example, mark Monday, May 29, 2017 as a studio holiday for the Default work schedule. This affects all schedules, unless overridden by more specific work schedules—Project or individual.

Work exceptions

To create the exception:

  1. Go to the Settings > Work Schedules page.
  2. Make sure that the Default work schedule is selected and highlighted blue in the left pane.
  3. Select the Exceptions tab.
  4. Use the calendar widget on the left to locate and select the week of May 29 (the week will be highlighted in blue once it is chosen).
  5. Pick the individual date of May 29 to the right (highlighted in blue).
  6. Select the "Not Working" radio button.
  7. Fill in the description.
  8. Click "Create Exceptions."
  9. Click "Save Changes."
  10. Choose how you would like existing Tasks to be updated and then click "Update"

Update work schedule

How does this affect Tasks and Scheduling?

When Tasks overlap with a Not Working day in the Gantt pane, the bars flow around the day off, and days off appear grey. Notice that the tasks that overlap May 29, 2017 are colored grey on those dates. Hovering over that particular day shows the text for the Not Working exception in the tooltip. Double-click the day to edit the work schedule.

Off day



  • 0
    Susan Standen

    This a great step forward, we would love it if hours could also be used for exceptions well as whole days.


    Dr D Studios

  • 0
    Dane Barney

    Is it possible to add/update Work Schedules via the API?

  • 0
    Mike Romey

    Really need hours support.  Need to be able to define a range of days that are 8 hrs work days and ranges of days that are 10 hr work days.



  • 0
    Truls Ottesen Johansen

    +1 for hours feature request. Need to be able to set up both full and short workdays and track if I really did work when I was supposed to and what I did. To whip myself into shape:p

  • 0
  • 2
    DJ Hauck

    Another vote for hours in work schedules.

  • 3
    Nils Lerin

    It would be great if global "non working" days were also reflected in the crew planning app so they show up as weekends

  • 1
    Pascal Chappuis

    Would it be possible to get a color pick added to the Exceptions so that one could mark the Stat Holiday with a slightly different specific color and not the same 'default' grey as regular week-ends ?  

    Small stuff but could make a big difference sometimes.

    Any +1 with me ;)


    Thank you.



  • 2
    Laura Aldridge

    Can we set exceptions per location? Not all countries have the same holidays, but a show might be worked on in multiple locations. It would be great to set those days off according to location!

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