Did you know Shotgun has a number of useful shortcuts sprinkled through all the features you use on a daily basis? Read on and soon you'll be working faster, saving time, and making your coworkers say, "How did you do that??"
We've all been there. We need to quickly create a few Assets or Shots. They're pretty similar, but it'll take more time to create a CSV to import than to simply fill out the creation form directly within Shotgun.
"But when I click the 'Create Shot' button, the dialog disappears, why can't it just stay up with all the form values?"
It can! Here are a couple different ways to quickly create things using the new entity dialog forms.
Alt Key Modifier
In all creation forms (Assets, Shots, Versions, etc.) if you hold the Alt key, the "Create <Entity>" button will temporarily turn into a "Create <Entity> and Keep Form Values" button for as long as the key is depressed. This allows you to create an entity like an Asset, modify a couple of the form values, and create another one without having to re-launch the creation dialog for every Asset you need to create.
Another option is to change the default state of the creation button. First, click the more actions gear in the upper right corner of the dialog window. Then choose from three options:
- Close Form on Create - This is the standard behavior that closes the form after you click the create button.
- Reset Form on Create - This will create the Entity, clear the values in the form, and leave the creation dialog open.
- Keep Form Values on Create - This will create the Entity, keep the form values, and leave the creation dialog open.
Using these steps you'll be even more nimble when creating new entities within Shotgun.
The Filter Panel is an amazingly powerful tool that allows you to zero in on information you need to find within a Page with lots of results. It can take awhile to to find what you need if you wait for new results to appear after every filter option is clicked. I can hear you exclaiming, "There's got to be a better way!" I'm happy to say, there is!
By holding the Command key (OSX) or Ctrl key (Windows/Linux) and clicking different filter options on and off, the query will not run (and therefore not refresh the page) until the key is released. This allows you to build a more complex set of filters in one set of mouse-clicks, and Shotgun will return one set of results.
Tasks,Task Dependencies, and the Gantt are great tools for visualizing and organizing a schedule within Shotgun. Sometimes it's useful to set up offsets between dependencies, as maybe the dependent Task doesn't need to start exactly the day after the upstream Task is finished. Just clicking and dragging a dependent Task in the gantt will cause it to become pinned. Using our friend the alt key, we can move Tasks further down the timeline and still have dependencies automatically adjust all other tasks in the chain, without pinning the Task in place on the gantt.
Grouping while in list view is a useful way to visualize similarly related data, especially when column summaries are enabled. They allow you to quickly see rolled up information for the different group levels. However if there are a lot of groups in your result set, it can be time consuming to click every group to expand or collapse. The alt key comes to the rescue again!
Simply hold the alt key and click the group name to immediately expand or collapse all groups. In the example image below I did the following steps on my Asset schedule page:
- Alt+clicked the Character group to collapse all groups.
- Clicked the Character group (no alt modifier this time) to reveal all the nested groups beneath.
Power editing can be done just about anywhere in Shotgun where you have a list of things. When you right-click on an item, such as an Asset, you will see the context menu with a handful of options. We're interested in two of the options: Edit [field] on Selected and Edit Selected…
The first option, Edit [field] on Select, will allow you to update one field for all the selected items. For example, select all the Versions on a page, right-click while hovering over the Status field, and choose Edit Status on Selected.... You'll be able to see a menu that allows you to select the new status and apply it to all of the items you have selected.
If you need to update multiple fields on multiple items at once, use Edit Selected.... Once you've opened the editor dialog, you'll see a list of the editable fields. (You can even show additional fields if the one you need to update isn't listed.) Just make any needed updates here and press the save button to commit the changes. The update is pushed to all of the items you had selected.
You can jump to the menu item you want just by typing it. For example, use the keyboard shortcut “n” to activate the New Menu. Then begin typing “page.” You’ll notice that your selection will jump down and highlight Page. Hit Enter to select it.
This works all throughout Shotgun, from the Apps menu to the toolbar buttons such as Sort, Group, Fields, More, and Pipeline. If there's a nested menu, you can use your arrow keys to open that menu and your focus will be in the new menu. Then type what you need and press enter.
Anywhere in Shotgun:
- q: Places your cursor directly in the search field so you can start typing your search immediately.
- n: Activates a drop-down list of entities you can create. After the menu is open, type the name of the entity you want to create and it will automatically become highlighted. You can also use your arrow keys to select one. Press enter.
- For example, press "n" and start typing "note." (Depending on the different entities on your site, it may highlight the Note entity within the first couple letters.) Once Note is highlighted, hit enter. The new Note dialog box opens and you can fill out the fields to create a new Note.
- Alt (on a New Creation Form): Changes the Create button to Create and Keep Values. Works well for entering a lot of similar information.
- Alt+Shift (on a New Creation Form): Changes the Create button to Create and Clear Values. Works well for entering a lot of the same type of thing.
On a page of results:
- return: When editing a cell, moves you to the cell below.
- enter+shift: When editing a cell, moves you to the cell above.
- tab: When editing a cell, moves you to the cell right.
- tab+shift: When editing a cell, moves you to the cell left.
- esc: When editing a cell, exits the cell.
- Alt+click on a group's label: Collapses or expands all groups.
- Command+Click (Ctrl+Click for Linux/Windows): Select options in bulk.
Within Screening Room/Overlay Player
- space: Plays and pauses the loaded Version.
- Left and right arrows: Moves clip forward or back one frame.
- n: In the Overlay Player, plays next Version.
- p: In the Overlay Player, plays previous Version.
- esc: Exits the Overlay Player.
- / or ?: In the Screening Room web app, reveals all available shortcuts.