Shotgun shortcuts: Using modifier keys for fun and profit

Did you know Shotgun has a number of useful shortcuts sprinkled through all the features you use on a daily basis? Read on and soon you’ll be working faster, saving time, and making your coworkers say, “How did you do that??”

Creation dialogs: Keep that form open!

We’ve all been there. We need to quickly create a few Assets or Shots. They’re pretty similar, but it’ll take more time to create a CSV to import than to simply fill out the creation form directly within Shotgun.

“But when I click the ‘Create Shot’ button, the dialog disappears, why can’t it just stay up with all the form values?”

It can! Here are a couple different ways to quickly create things using the new entity dialog forms.

Alt key modifier

In all creation forms (Assets, Shots, Versions, etc.) if you hold the Alt key, the “Create <Entity>” button will temporarily turn into a “Create <Entity> and Keep Form Values” button for as long as the key is depressed. This allows you to create an entity like an Asset, modify a couple of the form values, and create another one without having to relaunch the creation dialog for every Asset you need to create.

 

Another option is to change the default state of the creation button. First, click the more actions gear in the upper right corner of the dialog window. Then choose from three options:

  • Close Form on Create: This is the standard behavior that closes the form after you click the create button.
  • Reset Form on Create: This will create the Entity, clear the values in the form, and leave the creation dialog open.
  • Keep Form Values on Create: This will create the Entity, keep the form values, and leave the creation dialog open.

Creation button

Using these steps you’ll be even more nimble when creating new entities within Shotgun.

Filter Panel: Multiple selections, one query

The Filter Panel is an amazingly powerful tool that allows you to zero in on information you need to find within a page with lots of results. It can take a while to to find what you need if you wait for new results to appear after every filter option is clicked. Luckily, there is a better way!

By holding the Command key (OSX) or Ctrl key (Windows/Linux) and clicking different filter options on and off, the query will not run (and therefore not refresh the page) until the key is released. This allows you to build a more complex set of filters in one set of mouse-clicks, and Shotgun will return one set of results.

Command click

Gantt Alt drag

Tasks, Task Dependencies, and the Gantt are great tools for visualizing and organizing a schedule within Shotgun. Sometimes it's useful to set up offsets between dependencies, as maybe the dependent Task doesn’t need to start exactly the day after the upstream Task is finished. Just clicking and dragging a dependent Task in the Gantt will cause it to become pinned. Using our Alt key, we can move Tasks further down the timeline and still have dependencies automatically adjust all other tasks in the chain, without pinning the Task in place on the Gantt.

Gantt

Collapse and expand groups

Grouping while in list view is a useful way to visualize similarly related data, especially when column summaries are enabled. They allow you to quickly see rolled up information for the different group levels. However if there are a lot of groups in your result set, it can be time consuming to click every group to expand or collapse. The Alt key comes to the rescue again!

Simply hold the Alt key and click the group name to immediately expand or collapse all groups. As an example, follow the steps below on an Asset schedule page:

  1. Alt+click the Character group to collapse all groups.
  2. Click the Character group (no Alt modifier this time) to reveal all the nested groups beneath.
Now you can easily see all the rolled up Task information for each Character in your Project with two quick clicks of the mouse.

Bulk editing

Bulk editing can be done just about anywhere in Shotgun where you have a list of things. When you right-click on an item, such as an Asset, you will see the context menu with a handful of options.

Jumping to menu items

You can jump to the menu item you want just by typing it. For example, use the keyboard shortcut “n” to activate the new menu. Then begin typing “page.” You’ll notice that your selection will jump down and highlight Page. Hit Enter to select it.

Menu

This works all throughout Shotgun, from the Apps menu to the toolbar buttons such as Sort, Group, Fields, More, and Pipeline. If there’s a nested menu, you can use your arrow keys to open that menu and your focus will be in the new menu. Then type what you need and press enter.

Nested menu

Keyboard shortcuts

Anywhere in Shotgun:

  • q: Places your cursor directly in the search field so you can start typing your search immediately.
  • Alt+Shift (on a New Creation Form): Changes the Create button to Create and Clear Values. Works well for entering a lot of the same type of thing.

On a page of results:

  • tab: When editing a cell, moves you to the cell right.
  • tab+shift: When editing a cell, moves you to the cell left.
  • esc: When editing a cell, exits the cell.

Within Screening Room and Overlay Player

  • space: Plays and pauses the loaded Version.
  • Left and right arrows: Moves clip forward or back one frame.
  • n: In the Overlay Player, plays next Version.
  • p: In the Overlay Player, plays previous Version.
  • esc: Exits the Overlay Player.
  • / or ?: In the Screening Room web app, reveals all available shortcuts.
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