How can I enable Smart Thumbnails?

Users can define what thumbnail and version appears for Thumbnail fields via the “Thumbnail Based on Query” option in the Thumbnail field.

To enable query-based thumbnails on your Shotgun site, follow these easy steps:

  1. Right-click on the column header of the Thumbnail field you'd like to update and select “Configure Field.”
  2. Choose between the following two options in the “Configure Field” dialog:
    • “Manual Thumbnail Upload.” Use this option if you want to upload thumbnails yourself. If there are any Versions linked to the record, you'll see a play button allowing you to play the latest Version.
    • “Thumbnail Based on Query.” Stop worrying about having to keep your thumbnails up-to-date manually. Use this option to automatically display a thumbnail based on a query defined by you. The first Version that matches your query will be displayed.
  3. Select “Thumbnail Based on Query.”
  4. Adjust the query settings for your needs and click on “Update Field.”

That's it! 

Note: If the query returns a Version with no thumbnail, no thumbnail will be displayed. To get around this, add the “Thumbnail is not empty” condition to your filter.

To learn more about other field types in Shotgun, read “Field Types.”

Note: For Admins, regarding permissions, since Smart Thumbnails are based on Versions, users will need permission to see Versions in order to see and use Smart Thumbnails. This is on by default, but if you need to adjust these settings, you can edit them via Permissions > Permission Group > Entity Permissions > Versions > See Checkbox.

Overriding the Smart Thumbnail version of a Shot

You can exclude certain Versions based on additional conditions you define in the filter that's driving the Smart Thumbnail. For example, set the status of the Versions you don't want showing up to something like "n/a", and then add another condition in your Smart Thumbnail to be "Status is not n/a." It will then ignore any Versions with that status when looking for the "right" one to display as the Thumbnail.

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12 Comments

  • 2
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    Kevin Sallée

    It would have been really nice to be able to choose between taking the thumbnails from versions and from Tank Published files... Do you think this would be possible soon? thanks

  • 0
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    Dave Lajoie

    Guys, I am really happy with this feature! Tx

  • 0
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    Jean-Brice Royer

    This is great feature although I do agree with Kevin regarding having the choice between versions and published files.

  • 0
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    Joseph Yu

    Do you need admin account for this/what permissions do you need in order to do this?

  • 0
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    Joseph Yu

    Do you need admin account/certain permissions in order to enable smart thumbnails?

  • 1
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    Patrick Wolf

    Our +1 for choosing between versions and published files.

    Also it would be great if this was just a fallback ie the Thumbnail field was still a normal field allowing for Thumbnail upload etc. but only if there wasn't a Thumbnail would it fall back to query.

    ie we would like that all Published Files share the version Thumbnail unless they have their own Thumbnail which isn't possible right now

  • 0
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    Tony Aiello

    Fallback to query if no manual upload, or fallback to manual upload if query fails == excellent.  That was our original request too.  ;-)

    Also -- considering that Assets can have a different Detail page based on sg_asset_type... what do you think about storing / setting the Query-Thumbnail for an Asset *also* distinctly by Asset Type?  Granted, we could do that now... via a *large set* of filter groups, one for each asset type, any'd together and each prefaced by 'Asset Type' 'is' <type>... kinda ugh.  We have 51 different Asset Types right now and counting.  :-(

  • 0
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    Peter Nepp

    I'm glad discovered this very useful feature. But this setting is global, right? Is there a way to configure this field project based?

  • 0
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    Johnny Duguid

    Hey Peter,

    Yes - this is a global setting at this time. If you're interested in more granular control, drop your request and thoughts in our Feature Forum.

    Thanks!

    Johnny

  • 0
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    Oliver Hilbert

    +1 for published thumbnails

  • 0
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    Darragh D

    +1 for published thumbnails also

  • 0
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    Rob Aitchison
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