Enabling a custom entity

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  2. Shotgun Admin Guide
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Video transcript

If you need to track something new, which doesn’t exist in Shotgun by default, then you’ll want to enable a Custom Entity. For example, you might want to track Seasons for your TV series.

Seasons entity

To enable a Custom Entity, first head to Site Preferences under the Admin menu.

Site preferences

Expand the Entities section and choose one which isn’t enabled. The available entities will appear as a light grey.

Enable it by selecting “Yes, use custom entity...” Then give it a new name, such as "Seasons."

Next, decide if that entity needs to have Tasks, Versions, or Pipeline Toolkit/File Publishes. Save the changes and you’re done!

Note: If you choose to enable Tasks, once the new preferences are saved, two things will happen: Tasks will be linkable to the newly configured entity type, and it will support the use of Task Templates.

Custom entity enable

Seasons will now appear under Projects > Other. And you can add it to the Project Navigation bar if you need to.

Project navigation bar

To learn how to link your new custom entity, see part 2 of the video: "Linking a custom entity."

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3 Comments

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  • 0
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    Chris Burgess

    What if we need to delete (reset) or modify a Custom Entity after we've created it? It disappears from the Site Preferences > Entities page, so how can we reset a Custom Entity if we no longer need it, or edit the Custom Entity if we want to make changes to it?

  • 0
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    Daniel STEIN

    The Custom Entity shouldn't (and most likely won't) disappear from the Site Preferences > Entities section. It will be sorted alphabetically by whatever you've chosen as the Display Name though.

    For example, if you activate CustomEntity04 and give it a Display Name of PreProduction, it will appear later in the Entities tab as PreProduction (CustomEntity04) sorted with the other entities that begin with 'P'. Hope that helps.

  • 0
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    Chris Burgess

    Ohh I see it now :) thanks Daniel!

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